Annual General Meeting

Overview

The Annual General Meeting (AGM) is for Governance matters such as:

  • Changes to the By-Laws*
  • Voting for members of the Board of Directors (see definition of membership below)
  • Review of the Club Financials

*New Business must be submitted to the Board thirty (30) days prior to the meeting.

2026 AGM Details

Date: Monday January 19, 2026

Time: 7:00 PM

Location: Rouge Woods Community Centre, Beech Room A.

Nominations

Nominations for the Board of Directors must be made in writing at least 14 days prior to the AGM. Anyone interested in running for a position on the Board must complete the following form: Nomination for the Board of Directors Form and submit it to our Operations Manager, Barbara Malloch at barb@richmondhillsoccer.com. 

Deadline for Nominations: January 6, 2026

Positions open for nomination:

Vice President

Treasurer

Secretary

One Director-at-Large

Definition of Membership from the By-laws:

ARTICLE II MEMBERSHIP

2.1 Categories – The Corporation has the following category of Member:

a) Member – A maximum of one hundred fifty (150) individuals who have applied to be Active Members of the Corporation, who are eighteen (18) years of age and older, who have agreed to abide by the Corporation’s By-laws, policies, procedures, rules and regulations and who are registered, elected or appointed within the Corporation in any of the following positions:

i. Recreational Program Volunteers

ii. Competitive Program Volunteers

iii. Committee Members appointed by the Board of Directors

iv. Players who are current or previous players, who are at least 25 years old, registered with the Corporation for at least 10 years, in good standing 

v. Referees, not currently active, but who have refereed for the Corporation for 5 years, in good standing

vi. Coaches, in good standing, not currently coaching for another club, 5 years with the Corporation

vii. Registered Program Volunteers, not currently active, but who have volunteered for the Corporation for at least 5 years, in good standing

viii. Previous Directors who had served the Corporation for at least 5 years

ix. Honorary Life Members (Any individuals approved by Special Resolution of the Board who have contributed greatly to the development or promotion of the Corporation)

x. Directors

xi. By application of any individual and approved by the Board by Ordinary Resolution, contemplating special circumstances.